Ospitra StayHotel Operations

From planning board to final invoice.

Planning board, check-in, registration forms, invoices and payments for your hotel.

Planning board Landhaus am See 10 daysMonth 9–18 Oct 2026
Rooms
Fri9 24/32
Sat10 26/32
Sun11 27/32
Mon12 29/32
Tue13 31/32
Wed14 30/32
Thu15 27/32
Fri16 25/32
Sat17 28/32
Sun18 22/32
101 Single room
Hofmann
Krüger
102 Double room
Keller
Novak
103 Double room
Schulz
Petersen
104 Double room
Weber
Roth
201 Double room
Yilmaz
202 Suite
Lindqvist
Haas
212 Family room
Brandt
Öztürk
214 Family room
Berger family 13:00
215 Family room
Wagner
Meier
301 Suite
Fischer
Inquiry
Direct Portal Phone AI agent via Nexus Inquiry

A day at Landhaus am See.

Monday, 12 October. The Berger family arrives, booked through an AI agent.

  1. 07:30 The day starts with what needs attention. Arrivals, departures, occupancy and restaurant at a glance. The Berger arrival is already prepared with its registration form.
    Monday, 12 October
    Good morning, Anna.
    9
    Arrivals
    6
    Departures
    29/32
    Occupied
    38
    Restaurant
    Up next
    11:00
    Departure 103 · SchulzInvoice ready, 2 nights Open
    11:40
    Room 214 inspectedHousekeeping · ready for arrival Done
    13:00
    Arrival 214 · Berger familyBooked via AI agent · registration form ready Up next
    19:30
    Table 8 · Berger familyRestaurant, 4 guests Reserved
  2. 11:40 Room 214 is ready and checked. Housekeeping updates the room status. Reception sees it immediately on the planning board.
    Housekeeping · 2nd floor 11:40
    201 Occupied Yilmaz · Stayover
    202 Cleaned Inspection pending
    203 To clean Departure 10:40
    204 Inspected Vacant
    211 Occupied Stayover
    212 To clean Departure 11:05
    214 Inspected Arrival 13:00 · Berger
    215 Cleaned Inspection pending
  3. 13:00 The registration form is created during check-in. ID, registration form, payment method and key cards in one flow. Four minutes for a family.
    Check-in · Berger family 214 · 13:00
    Reservation foundVia AI agent · Nexus In progress
    ID capturedKatrin Berger
    Registration form created4 people, signed digitally
    Payment method on fileCard · €378.00 pre-authorised
    Key cards encodedRoom 214 · 2 cards
    Step 1 of 5 Hand over room
  4. 19:30 Move the restaurant bill to the room in one step. With Ospitra Serve, table 8 goes straight to the folio for room 214.
    Table 8 4 guests since 19:12
    1 Lake zander €26.50
    1 Beef roulade €24.00
    2 Kids' schnitzel €23.00
    2 Apple spritzer 0.4 l €8.90
    Total€82.40
    Cash Card To room
    Room 214 · Berger familyFamily room · until 14 Oct Charged
    Folio · Room 214 Berger family
    12/10 Family room, 2 nights2 × €189.00 · breakfast included €378.00
    12/10 Restaurant, table 8Dinner, 4 guests + €82.40
    Total€460.40 Open€460.40
  5. Wed 11:00 One invoice for the entire stay. Room, restaurant and rental bikes. Take payment, send the invoice, done.
    Folio · Room 214 Berger family
    12/10 Family room, 2 nights2 × €189.00 · breakfast included €378.00
    12/10 Restaurant, table 8Dinner, 4 guests €82.40
    13/10 Rental bikes, 1 day2 e-bikes, 2 children's bikes €94.00
    Total€554.40 Open€554.40
    Record payment Invoice

What Stay includes

Planning board
Rooms, days, channels. Move, extend, split.
Reservations
Direct, phone, portals and AI agents in one list.
Check-in and registration form
Digital, with ID and signature.
Folio and invoices
Every charge of the stay on one invoice.
Payments
Pre-authorisation, deposit, settlement.
Housekeeping
Status per room, reported from a phone.
Website and booking engine
Built from your room data, no extra system.
Nexus
Inquiries from AI agents arrive directly in Stay.

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